Sturgeon County

Read the Sturgeon County Commercial CEIP Terms and Conditions then complete the Pre-Qualification Form with your property’s details. You must complete and submit the Pre-Qualification Form and the following documents to Alberta Municipalities to be considered for pre-qualification:

• Proof the property to be upgraded is insured. Accepted proof includes documentation that clearly states the policy provider, policy number, property address, commercial liability coverage, and duration of the policy (e.g., insurance binder letter). At a minimum, the following must be included in the insurance policy:
  • Standard commercial broad form property insurance; and
  • $2 million in commercial liability insurance.
• Proof that payments are current if there is property-secured debt associated with the Property (e.g., mortgage and/or property-secured line of credit). Accepted proof includes statements showing the four most recent payments or a letter from the lender stating the Participant is current on payments.

Please note: if you are not in compliance with current land use bylaw requirements, or up to date on payment for any account with the municipality, you may be ineligible to participate in CEIP. Please reach out to Sturgeon County directly if you are unsure of your status in these areas.

For Projects that contain energy efficiency upgrades:

After the Pre-Qualification is approved by Alberta Municipalities, schedule and complete an ASHRAE Level 2 audit and submit the Project Application Form provided by Alberta Municipalities:

1. Within 1 month of receiving Pre-qualification approval, submit proof to Alberta Municipalities that an ASHRAE Level 2 audit has been scheduled.
   • Acceptable proof includes a quote from an engineering consultant (who must be listed as a Qualified Contractor) stating the Property location, a list of audit requirements required under the Program, and the date the audit is scheduled to occur.
   • If an ASHRAE Level 2 audit has been completed within the 24 months prior to the Pre-Qualification Form submission date, and it meets the requirements of the Program (see Appendix A of the Sturgeon County Commercial CEIP Terms and Conditions), proof that an ASHRAE Level 2 audit has been scheduled is not required. A copy of the ASHRAE Level 2 audit report must be submitted to Alberta Municipalities with the Pre-Qualification Form.
2. If an ASHRAE Level 2 energy audit has not been completed within the last 24 months, have an engineering consultant listed as a Qualified Contractor to complete this audit.
   • The ASHRAE Level 2 audit must meet the minimum requirements outlined in Appendix A of the Edmonton CEIP Terms and Conditions.
   • A copy of the audit must be submitted to Alberta Municipalities at the time of project application.
   • The Property Owner must pay for the ASHRAE Level 2 audit out of pocket. In the Project Application Form, the Participant may request to finance the cost of the ASHRAE Level 2 audit; if financing is requested and approved, the Participant will be reimbursed in accordance with the Edmonton Commercial CEIP Terms and Conditions. To be eligible for financing, the ASHRAE Level 2 audit must be completed on or after the date of submission of a Pre-Qualification Form.
3. Using the ASHRAE Level 2 audit as a guide, decide which upgrades you want to complete and finance through CEIP. The upgrades must be listed in the Commercial Eligible Upgrades list and must meet all eligibility requirements.
4. Contact at least three Qualified Contractors to get quotes for the eligible upgrades you plan to finance.
5. With the help of your Qualified Contractor(s), complete the Project Application Form and submit the completed form and all required supporting documentation to Alberta Municipalities.

In the Project Application Form, the Participant may request to finance the cost of the ASHRAE Level 2 audit; if financing is requested and approved, the Participant will be reimbursed in accordance with Section 8.2. To be eligible for financing, the ASHRAE Level 2 audit must be completed on or after the date of submission of a Pre-Qualification Form.

For Projects that contain renewable energy upgrades:

If the project contains renewable energy upgrades, have an engineering consultant listed as a Qualified Contractor complete a feasibility study.

• If a feasibility study was complete within the 24 months prior to the Pre-Qualification Form submission date, property owners are not required to complete another study.
• A copy of the feasibility study must be submitted to Alberta Municipalities at the time of project application.
• The feasibility study is in addition to the ASHRAE Level 2 audit.
• The feasibility study is not required for Solar PV Upgrades.

The Project Application must include all required supporting documentation and a quote for the equipment and installation cost of the upgrades from one or more Qualified Contractors listed on the CEIP Qualified Contractor Directory.

If the Project Application is approved, we will confirm the approved financing amount and provide the Clean Energy Improvement Agreement and the Project Agreement for your review and signature. Both agreements must be signed by all required parties before upgrade installations can begin.

What are the program agreements?

• The Clean Energy Improvement Agreement is an agreement between the property owner and the municipality. It sets out the financing terms, disclosure requirements in the event of property sale, project costs, and the project completion deadline.
• The Project Agreement is a tri-party agreement between the property owner, the Qualified Contractor, and Alberta Municipalities. It defines the scope of the project and sets out the terms relating to the Qualified Contractor’s installation of the upgrades. For projects where you are hiring more than one Qualified Contractor (e.g., solar installer, window installer), a Project Agreement will need to be signed with each contractor.

After both agreements are signed, Alberta Municipalities will send an Installation Authorization Notice to the property owner and the Qualified Contractors, at which point upgrade installations can begin. All upgrades that are part of the project must be completed within one year of receiving the Installation Authorization Notice.

When the installation of an approved upgrade is complete you must submit an Upgrade Completion Form with all supporting documents, confirming final upgrade details and costs to Alberta Municipalities.

If your CEIP project has multiple upgrades completed at different times, multiple Upgrade Completion Forms will need to be submitted. Once the Upgrade Completion Form is processed and approved, Alberta Municipalities will pay your Qualified Contractor(s) directly.

Once all upgrades in your project are complete, and after Step 6 is complete, the City of Edmonton will confirm the final total financing amount and have you sign an updated Clean Energy Improvement Agreement.

After all approved upgrades in a CEIP project are installed, a post-project Memo must be completed by your engineering consultant to determine the energy and greenhouse gas emissions savings and verify the installation. The Memo must be submitted to Alberta Municipalities within 6 weeks of the final Upgrade Completion Form being submitted.

Once the project is deemed complete, the approved project cost will be recorded on the property’s tax account.

You will repay the cost of the project over time through the Clean Energy Improvement Tax added to your property’s tax bill. The outstanding balance may be paid as a one-time lump sum payment at any time during the repayment period.