City of Edmonton

Read the City of Edmonton’s Commercial CEIP Terms and Conditions, then complete the Pre-Qualification Form with your property’s details. You must complete and submit the Pre-Qualification Form and the following documents to Alberta Municipalities to be considered for pre-qualification:

• Proof the property to be upgraded is insured. Accepted proof includes documentation that clearly states the policy provider, policy number, property address, commercial liability coverage, and duration of the policy (e.g., insurance binder letter). At a minimum, the following must be included in the insurance policy:
  • Standard commercial broad form property insurance; and
  • $2 million in commercial liability insurance.

After the Pre-Qualification is approved by Alberta Municipalities, complete an ASHRAE Level 2 audit and use the results to choose your upgrades:

If an ASHRAE Level 2 energy audit has not been completed within the last 24 months, have an engineering consultant listed as a Qualified Contractor complete this audit.

1. The ASHRAE Level 2 audit must meet the minimum requirements outlined in Appendix A of the Edmonton CEIP Terms and Conditions.
   In the Project Application Form, you may request to finance the cost of the ASHRAE Level 2 audit. To be eligible for financing, the ASHRAE Level 2 audit must be completed on or after the date of submission of the Pre-Qualification Form. See the Program Terms and Conditions for more information on financing the cost of the energy audit.
2. If the project contains renewable energy upgrades, that are not solar PV, have an engineering consultant, listed as a Qualified Contractor complete a feasibility study.
   • If a feasibility study was complete within the 24 months prior to the Pre-Qualification Form submission date, property owners are not required to complete another study.
3. Using the ASHRAE Level 2 audit as a guide, decide which three or more upgrades you want to complete and finance through CEIP. The upgrades must be listed in the Commercial Eligible Upgrades list and must meet all eligibility requirements.

The Project Application must include all required supporting documentation and a quote for the equipment and installation cost of the upgrades from one or more Qualified Contractors listed on the CEIP Qualified Contractor Directory.

Select a Qualified Contractor and submit the Project Application Form provided by Alberta Municipalities.

1. Contact contractors to get quotes for the upgrades. We recommend getting quotes from at least three different contractors for each upgrade.
   *IMPORTANT NOTE: Upgrades financed through CEIP must be completed by a CEIP Qualified Contractor. You can find a list of Qualified Contractors on our Directory OR have a contractor you want to work with sign up to be a Qualified Contractor before you submit your Project Application.
2. With the help of your Qualified Contractor(s) complete the Project Application Form, submitting it and all required documents to Alberta Municipalities as outlined for each Commercial Upgrade.

If the Project Application is approved, we will confirm the approved financing amount and provide the Clean Energy Improvement Agreement and the Project Agreement for your review and signature. Both agreements must be signed by all required parties before upgrade installations can begin.

What are the program agreements?

• The Clean Energy Improvement Agreement is an agreement between the property owner and the municipality. It sets out the financing terms, disclosure requirements in the event of property sale, project costs, and the project completion deadline.
• The Project Agreement is a tri-party agreement between the property owner, the Qualified Contractor, and Alberta Municipalities. It defines the scope of the project and sets out the terms relating to the Qualified Contractor’s installation of the upgrades. For projects where you are hiring more than one Qualified Contractor (e.g., solar installer, window installer), a Project Agreement will need to be signed with each contractor.

After both agreements are signed, Alberta Municipalities will send an Installation Authorization Notice to the property owner and the Qualified Contractors, at which point upgrade installations can begin. All upgrades that are part of the project must be completed within one year of receiving the Installation Authorization Notice.

When the installation of an approved upgrade is complete you must submit an Upgrade Completion Form with all supporting documents, confirming final upgrade details and costs to Alberta Municipalities.

If your CEIP project has multiple upgrades completed at different times, multiple Upgrade Completion Forms will need to be submitted. Once the Upgrade Completion Form is processed and approved, Alberta Municipalities will pay your Qualified Contractor(s) directly.

Once all upgrades in your project are complete, the total amount to be financed will be finalized.

After all approved upgrades in a CEIP project are installed, a post-project Memo must be completed by your engineering consultant to determine the energy and greenhouse gas emissions savings and verify the installation. The Memo must be submitted to Alberta Municipalities within 6 weeks of the final Upgrade Completion Form being submitted.

Once the project is deemed complete, the approved project cost will be recorded on the property’s tax account.

You will repay the cost of the project over time through the Clean Energy Improvement Tax added to your property’s tax bill. The outstanding balance of an upgrade may be paid at any time.